The system of online billing runs well in the summer and makes it easier to get out of trouble when the holidays and graduation seasons are over. The summer dormitory is almost empty, students are not happy; thousands of people have left their homes during the school year, accounts, balances, equipment are clean, and a new set of historical tails has been created in autumn.
The vacation freeze is more stable than the charge.
No one's in the summer dorm. If you take a monthly photo, the students will feel"I don't even have a place to take money."We suggest that the billing system support the holiday freeze: automatically suspends the package at the holiday node, without charge, and automatically resumes school. So students are reassured and their finances save a lot of refunds. Freezing must be notified in advance, not quietly, and the student returns to find that the account is not in order again. The proper trigger is best aligned with the proof calendar, with academic or logistics points in the system, or with the dormitory system.
The network of students who are studying abroad needs to be released.
The leave is not a full-time, experimental, and intensive training. A one-size-fits-all freeze would cut off these people as well. We suggest that the list of school stayrs should be kept normal from the system or application process, with the billing to account numbers frozen. This list should be accurate; leaving one student on vacation is an accident, and putting one more in a hole. We have seen schools report the list by hand, and there are many errors, and then switch it to the application system, which is more accurate and easier to carry out. Special procedures at special times depend on processes rather than on human flesh.
The graduation season refunds and equipment clean-up are to be initiated early.
The most messy part of the graduation season is the balance and account. Students leave school, the number of accounts is sold, the balance is withdrawn, but many forget that a bunch of zombie accounts in the system are resource-based and reconciliations are messed up. We suggest that the completion process be one: clearing balances before leaving school or relieving arrears, with an account number to be written off, confirming automatic sales after leaving school.
History bills must be searchable, correct and archived.
The finals are the most difficult to explain."How much did I lose for four years?"We suggest that the billing system retain a complete consumption stream, that students can download it themselves before leaving school and that financial transactions are exported by people. When you reconcile your graduation season, check out the exit list and billing status, pick up several items that have been omitted from the account, and leave unrecovered. This check runs two weeks before you graduate, so that you don't wait until all the students have left to find the reconciliation and no one can return it. The historical data go back and is the end of the smooth completion period.
The new year's accounts need to be clean.
The completion of the graduation season is followed by freshman enrolment. If the old grade remains are not cleared, the new account may crash into a room or equipment and start school. We suggest that we leave a check-up link between the clean-up and the opening of the new student account: the room is tied up empty, the equipment list is cleared, the zombie account number is closed, and it is confirmed that the new account number will be opened in full."The bathroom."If you don't do it, the first newspaper to start a school is"Who's the man in this room?". Periodic zero is a prerequisite for the accommodation system to run smoothly year after year.
The rules of special periods are written into the system.
The vacation freeze, graduation clearances, etc., should not be temporary but rather a matter of resourcefulness, but rather of the system of network management and school leaving. Whoever triggers it, when, how to inform students, and which financial process to refund them, is well documented. We recommend that an operational list be issued once a year before the holiday, a clearing list before graduation, and a checklist.
The settlement action is done as automatically as possible.
The periodical actions of vacation freezes and graduation clearances are automatically manual. We suggest that the key nodes in the school calendar be systematically scheduled: leave automatic freezing, start-up automatic restoration, and graduation lots automatically trigger liquidation. The benefits of a manual dot are manageable but easy to leak and fail; automated tasks are smooth and economical with advance notification and manual review. Financial reconciliation cycles should also match these nodes, such as a settlement list within three days after graduation."Every year, I think"Changed"Run at the point. People only review."In the case of peacekeeping finance, it is a holiday. Automation is the safe base for special periods.
The system of online billing is handled during the holiday and graduation seasons, testing whether the rules that are stored in normal times are adequate. Freezing money from empty spaces, keeping a school apart, settling it early, dating back, cleaning up the new school year is fixed, special periods are not unusual, and peacekeeping finances can be stabilized.